Working Remotely Remember Security!

Posted by: Karen Bloomer at May 09, 2022

Working from home is more popular than ever, and most reports show that office work life has been permanently impacted. Perks like the casual office attire, less commute time, dog bed beside your desk, and many other flexibilities make WFH desirable for many of us, but please remember you have added security responsibilities! Here are 3 things to remember about security when working remote.

1. Get the right assistance

Tech problems that prevent you from working can be frustrating and stressful. You just want a quick fix so you can meet expectations of work and client deadlines. Know how to get the correct people to help from your company to reduce security risks. It is good to ask and make notes before you need help.

Friends, family, client help desks, or home internet provider techs may be available to help, but they don’t have authority to access your work computer or your company systems/data. Even if they have good intentions, viruses and additional security problems can be introduced unintentionally. Don’t let anyone other than company approved employees remote in to your work computer or instruct you to make changes.

2. Always practice security protocols

It is easy to let your guard down at home – after all, it is generally where we feel the safest. But don’t be lax about security when working from home.

• Login to the company network whenever possible, even if it is not necessary for the work you are performing. Company networks offer additional security protections that can reduce risks.
• Adopt zero trust thinking. Just because someone asks nicely or seems genuine does not mean you should agree to let them help.  Be skeptical; continuously validate; report oddities; you can even check with company IT or security first. 
• Remember to turn off or lock your computer when not working. Home office space in a guest room or other shared space can easily have unintended visitors. 
• Practice a clean desk policy, just like you would at a shared office. This prevents others from seeing any sensitive information you may be handling.
• Lock your doors. Seems obvious, but you would be surprised how many people don’t do this regularly at home! 

3. Follow proper computer hygiene

Sounds surprising I know, but it is important to take regular steps to keep your computer healthy.

• Keep your computer free from dust. Canned air works great!
• Restart your computer regularly. Many of the security patches your company pushes to your device require you restart your computer to implement them. 
• Don’t save your passwords in your email software, company or client systems, etc. It is convenient, but removes a layer of security that is important to maintain.
• Take advantage of employee file server space when possible and avoid maintaining data on your local hard drive.

Security is all of our responsibilities. Remember to get assistance from the proper people, always practice security protocols, and follow proper computer hygiene. Thank you for maintaining high security standards!

Karen Bloomer
VP of Compliance and Planning